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Executive Assistant

Quick Facts

Jersey City, New Jersey ID# 2018-19353 Regular Full-Time First Level Professional

Role:

Provide administrative support to Managing Director in Human Resources as well as assist in supporting day-to-day administrative needs of the other HR leaders in that department .  Coordinate management, department or professional(s) schedule(s) including travel, meetings, prepare documents and facilitate catering. Ability to proactively identify needs, plan and prioritize projects based on  events under delegated autonomy to support recurring business needs. Regularly demonstrates strong organizational and project management skills, adept at multi-tasking, interpersonal, and verbal/written communication skills. Organize  documents for various reports, briefings, and conferences. May serve as a communication liaison between various levels of personnel by relaying instructions and information, and following commitments through to completion.  Identify and escalate complex problems to management and/or professional(s) for their direct involvement. May troubleshoot and resolve moderate level problems within defined scope, policies and/or procedures. Responsible for helping facilitate large scale meeting/events such as the annual department offsite, team building events etc… Must be proficient in Microsoft Office: Word, Outlook, PowerPoint, Excel, WebEx, Visio and coordinating video conferences along with other audio visual requirements. Should be comfortable interfacing with senior leaders in other departments (such as the CEO and other SOC members).  Have a proven track record of being a team player and working well with others.  Must have a can do attitude and customer service focus with the ability to prioritize heavy work load.

Responsibilities:

  • Coordinate management, department or professional(s) schedule(s)
  • Arrange conference calls, organize and coordinate meetings including audio visual, PowerPoint and WebEx
  • Manage travel arrangements
  • Create, submit, and track expense reports
  • Anticipate and identify executive’s needs, plan and prioritize projects
  • Locate and organize materials for various reports, briefings, and conferences
  • Gather and compile requested information, prepare invoices, perform research as assigned
  • Draft reports, prepare presentations
  • Prepare correspondence, maintain records and/or SharePoint/Exchange content with some interpretation of data
  • Collaborate and work with  l other administrative staff to achieve goals of the executive team
  • Event Management-Department Offsite/Onsite
  • Relay instructions and information across Teams and/or department and follows commitments through to completion
  • May assist with coordinating cross functional project timelines
  • Other administrative duties as assigned

Requirements:

  • High school diploma or equivalent required with advanced degree/education preferred
  • 3+ years executive support experience 
  • Proficiency in Microsoft Word, Excel and PowerPoint, Outlook, WebEx, Visio, Video Conference
  • Prior experience with Boardvantage preferred
  • Strong attention to detail and proactive abilities
  • Proficient level of administrative support and may include drafting reports, conducting research or data presentation
  • Requires strong organization and coordination, multi-tasking, interpersonal and verbal/written communications skills
  • Military experience may be substituted in lieu of education and/or experience

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About TD Ameritrade.

A leader in brokerage and investment services for over 35 years, TD Ameritrade offers a full spectrum of powerful solutions and innovative tools for trading and investing. We're constantly expanding our knowledge and bolstering our capabilities, from a leading active trader program to intuitive long-term investment solutions and a national branch system. Combined with some of the industry's brightest minds, there's no limit to how big our accomplishments can be.

From first-time investors to sophisticated traders, TD Ameritrade is focused on helping individuals seek out their financial goals. And you're the ambassador to all that we do. Beginning with our trading platform and proprietary technology to our resolve to outperform, you'll maintain the high level of quality and integrity we're known for, each and every day. With the right opportunity, there's no limit to what you can accomplish.

As a leading employer in financial services, we believe in building strong relationships, achieving quality results and working with integrity. It's at the heart of everything we do. That's why we provide you with comprehensive training, benefits and programs that inspire you to achieve more every day. Apply to a TD Ameritrade job today and help our clients pursue their dreams, while you fulfill yours.

Applicants must be eligible to work in the U.S. Immigration sponsorship is typically not available for this position.

TD Ameritrade participates in the E-Verify program. For additional information on this program please click here. TD Ameritrade is an Equal Opportunity Employer. We value diversity and offer a quality workplace. TD Ameritrade, Inc. member FINRA/SIPC/NFA is a subsidiary of TD Ameritrade Holding Corporation (NASDAQ:AMTD). TD Ameritrade is a trademark jointly owned by TD Ameritrade IP Company and the Toronto-Dominion Bank.

© 2018 TD Ameritrade IP Company, Inc.

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All about growth.

By virtue of what we do, our world is filled with numbers. Here are just a few that we believe best describe TD Ameritrade at its finest.

  • 10,000 Full-time
    Employees

    Graphic 2 people
  • 350+Branches
    in 49 States

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  • 18,380 Hours Volunteered to
    Community Programs in 2017

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